PMP – Planning

A newly qualified vendor may be used for an upcoming project. While discussing required services, the vendor tells the project manager they must pay equipment costs.

What should the project manager do?

A company plans to utilize a new product that leverages innovative technologies and processes. The project manager has verified that the component work packages were defined, and constraints identified for each component.

Which estimating technique should the project meeting manager use to obtain a precise project cost estimate?

Project C is a partnership between a major city and a government contractor. Each of these entities has a different risk threshold, so it is the project manager’s role to ensure a risk approach that will satisfy both parties. Project C has a realistic schedule and an adequate budget; however, the project manager worries that unplanned events could threaten the project’s success and cause the city sponsor to be concerned.

How should the project manager handle the situation?

A project team is asked to provide a product roadmap for an upcoming mobile application development project for a logistics company.

What is the primary purpose of this product roadmap?

Which process does the project manager use to prioritize individual project risks for further analysis or action by assessing their probability of occurrence and impact, as well as other characteristics?

The project manager is uncertain about the duration of the new project and consults several groups of subject matter experts (SMEs).

The first group advises that development can be finished 29 days.

The second group thinks it will take 46 days and the third group proposes a shorter time of 18 days.

Using the triangular estimation technique, what is the estimated development duration for the new project?

Review the following project characteristics:

• A sponsor approves the project.
• The project manager invites selected team members, key stakeholders, and the sponsors to a meeting.
• The primary purpose of the meeting is to create a document that will guide the team by describing how the project will be defined, monitored, controlled, and validated.

What will be the results of the meeting?

A product owner is selecting components for the first three releases and is using Kano analysis. What is the reason for using a Kano model or analysis to determine the content of a release?

A project manager has finished a qualitative risk analysis with their team. Based on this information, which project documents may require updating?

A medium-sized company is expanding into a new market. However, the company has yet to gain experience in that market. The project manager needs to determine the project scope and collect requirements.

Which two tools or techniques should the project manager use? (Choose two)

A project manager recently joined a new project with the following characteristics:

• Tight deadlines
• Global virtual team
• Fixed budget

During the planning stage, the project manager wants to avoid scope creep and keep the team focused on delivering a product that meets requirements.

How can the project manager achieve this goal?

A senior project manager oversees the project. A new project manager is added to the project. The sponsor asks the new project manager to develop the quality management plan.

How should the new project manager proceed?

A project team using scrum was expected to make sure the acceptance criteria is up-to-date throughout the project lifecycle. Which strategy should the teamuse?

The initial draft of the project management plan is completed. The project manager plans to show the draft to stakeholders for approval. The project manager has limited time to gain acceptance because the project manager is local, but the stakeholders are located worldwide. The project manager needs to ensure that the plan review is completed on time.

Which action should the project manager take?

During a sprint, a team member encounters a technical problem and is unsure how to handle it.

What should the scrum master and the team consider resolving this problem?

A project team is working with the business analyst to develop a climate control system for commercial warehouses.

Which is an example of the validated requirement?

A marketing team is developing a new website for an existing product. The team reviews some customer comments submitted on the current website:

“too much clicking”

“more and better please”

“make it easier”

Which tool or technique should the marketing team use to identify the target audience’s style preferences?

A company wants to reduce future operating costs by installing solar panels on the facility being built. They are applying for a local government subsidy for energy-efficient projects, but they have not yet applied for the subsidy. Before the project starts, the project manager describes the project risks.

Which statement best describes the risk of the project if the application is unsuccessful?

Why is it important to determine risk appetite of the organization or key stakeholders?

What are the primary purposes of defining acceptance criteria? (Choose two)

The project manager begins to prepare the project management plan after receiving the project charter. There is currently no historical information in the project management office (PMO).

What is the next step should the project manager take in this scenario?

A textile department development project needs a specialized resource to work for nine hundred hours. The company has decided to outsource these hours. Because of internal politics, all potential service providers must receive the same requirements information.

Which action should the project manager take to ensure this?

1. The project’s sponsor is risk-averse and is therefore concerned about negative impacts on the project. To address the concern, this project has identified four project risks and evaluated both the probability of occurrence and the impact of the risk if it occurs. The team uses a one to five scale (one is the lowest and five is the highest).

Based on the above information in which order should the project manager rank these risks for risk management purposes?

A key stakeholder voices concern during the planning stage about whether the available resources are adequate to meet the project’s objectives. After further discussion about the requirements and the number of resources identified, the project manager reconsiders the original plan.

Which two steps should the project manager take next? (Choose two)

How do contingency reserves differ from management reserves?

A project manager is leading a project with numerous risks that may occur sequentially and could potentially result in significant financial consequences.

What should the project manager do to better understand the risks?

The product owner’s schedule is very busy, and he wishes to delegate some of the activities to the experienced agile team.

Which task is suitable to delegate to the agile team?

Project C is a partnership between a major city and a government contractor. Each of these entities has a different risk threshold, so it is the project manager’s role to ensure a risk approach that will satisfy both parties. Project C has a realistic schedule and an adequate budget; however, the project manager worries that unplanned events could threaten the project’s success and cause the city sponsor to be concerned.

How should the project manager handle the situation?

The company is struggling to define the scope of the new project that has multiple phases with a high level of dependency between the phases.

How should the project manager approach this challenge?

During the backlog grooming of user stories, some new user stories are prioritized but not estimated. The product owner requires a new set of tests to verify the unique properties of the new items.

What should happen before adding these new user stories to the Sprint backlog?

A project manager has started a new project with a 24 month timeline. Soon after the kickoff, the sponsor informs the project manager that the timeline needs to be shortened to 6 months.
What should the project manager do in this scenario?

A technology project has members of a project team from multiple countries. The stakeholders have stated that this arrangement will keep the project within budget. However, the project manager believes that the stakeholders have not accounted for issues that might arise that could affect the project’s success.
What should the project manager do to record this concern?

The project is in the planning stage. The project manager realizes that producing a complex, multi-functional application is not feasible with the current number of resources and desire to hire more resources for the production of the application. The project manager identifies and contracts temporary resources.

Which risk response strategy does this scenario exemplify?

Near the end of the manufacturing project, several team members are transferred to another project. To complete the work, the project manager needs to acquire additional resources from a new supplier but is concerned about the cost and risk of using the new supplier at this advanced stage of the project.

Now the project manager needs to work with the procurement team to establish specifications and type of contract to be used.

What should be done?

The project manager of a software development project is conducting a planning meeting with her team. The team members are arguing on the planning effort and are not collaborative. Which stage of Tuchman’s ladder of team development is in?

A company that manufactures standard equipment for municipalities must ensure consistency in regular tasks during product assembly. What should the project manager develop to achieve this?

A senior project manager oversees the project. A new project manager is added to the project. The sponsor asks the new project manager to develop the quality management plan.

How should the new project manager proceed?

A number of team members are concerned that a new resource does not seem suitable for an assigned task.

How should the project manager respond to this concern?

A project manager is developing a project management plan to submit to the project sponsor in two weeks. The project sponsor, however, wants to review the early resource estimates before the deadline.
What should the project manager do?

A project depends on the reliability of one component. The project manager proposes designing redundancy into the system to reduce the impact that failure of this component would have on the project’s success.
What type of risk response is the project manager demonstrating?

To whom should the project management plan be distributed?

During a sprint, a team member encounters a technical problem and is unsure how to handle it.

What should the scrum master and the team consider to resolve this problem?

The project is in the planning stage. The project manager realizes that producing a complex, multi-functional application is not feasible with the current number of resources and desire to hire more resources for the production of the application. The project manager identifies and contracts temporary resources.

Which risk response strategy does this scenario exemplify?

Although the sponsor and project team say that the new project has an adequate budget and realistic schedule, the project manager worries that unplanned events could threaten the project’s success.

What should the project manager do first?

The team and product owner review user stories in the iteration planning meeting. While reviewing stories, it is identified that some high-value stories have more associated risks.
What should the agile project manager do?

A project team implements a change approved by the change control board (CCB). The change was intended to minimize risk but had the opposite effect.
What should the project manager have done to avoid this outcome?

A company wants to reduce future operating costs by installing solar panels on the facility being built. They are applying for a local government subsidy for energy-efficient projects, but they have not yet applied for the subsidy. Before the project starts, the project manager describes the project risks.

Which statement best describes the risk of the project if the application is unsuccessful?

The project manager begins to prepare the project management plan after receiving the project charter. There is currently no historical information in the project management office (PMO).

What is the next step should the project manager take in this scenario?

A company plans to utilize a new product that leverages innovative technologies and processes. The project manager has verified that the component work packages were defined, and constraints identified for each component.

Which estimating technique should the project meeting manager use to obtain a precise project cost estimate?

A project has just been initiated. It has two key stakeholders and should be completed within 18 months. Stakeholder A wants to complete work early—in 14 months—and proposes saving time by using an untested technology during development. Stakeholder B prefers staying within the 18-month timeline and using a proven technology.

What should the project manager do?

After receiving the project charter, a project manager starts preparing the project management plan. Although the project management office (PMO) has limited detailed activity information, the project manager needs to calculate the expected duration of the project.
What should the project manager use to determine this?

A number of team members are concerned that a new resource does not seem suitable for an assigned task.

How should the project manager respond to this concern?

A key stakeholder voices concern during the planning stage about whether the available resources are adequate to meet the project’s objectives. After further discussion about the requirements and the number of resources identified, the project manager reconsiders the original plan.

Which two steps should the project manager take next?

(Choose two)

The product owner’s schedule is very busy, and he wishes to delegate some of the activities to the experienced agile team.

Which task is suitable to delegate to the agile team?

A project manager is leading a project that will deliver a new product. The project manager needs to decide between options proposed by various cross-functional teams. The project manager uses a decision-making matrix and has identified criteria to evaluate the options and assign a relative weight to each criterion.

What should the project manager do next?

A customer identifies performance issues on a newly implemented product. Why should the project manager estimate the cost of quality (COQ) for this project?

During the backlog grooming of user stories, some new user stories are prioritized but not estimated. The product owner requires a new set of tests to verify the unique properties of the new items.

What should happen before adding these new user stories to the Sprint backlog?

A medium-sized company is expanding into a new market. However, the company has yet to gain experience in that market. The project manager needs to determine the project scope and collect requirements.

Which two tools or techniques should the project manager use? (Choose two)

A project manager recently joined a new project with the following characteristics:

• Tight deadlines
• Global virtual team
• Fixed budget

During the planning stage, the project manager wants to avoid scope creep and keep the team focused on delivering a product that meets requirements.

How can the project manager achieve this goal?

A complex project is in the planning stage when the sponsor identifies a need for a specialist who is a citizen of a foreign country. The project manager knows the budget does not allow for this specialist’s travel expenses.
What should the project manager do?

The initial draft of the project management plan is completed. The project manager plans to show the draft to stakeholders for approval. The project manager has limited time to gain acceptance because the project manager is local, but the stakeholders are located worldwide. The project manager needs to ensure that the plan review is completed on time.

Which action should the project manager take?

A new product development project has three main tasks:

Task A must be delivered four weeks before Task C starts

Once Task B finishes, Task C will start

What is the relationship between Task A and B?

A project manager is decomposing the scope of a project to scrap a squadron of submarines.

Where will the project manager record details about the deliverables, activities, and scheduling information for each component of work?

A looming fuel price increase was identified as a risk during the planning stages of a large construction project. The identified risk was assigned high probability with low impact; the price increase would not exceed 2%. The project begins, and a 20% fuel price increase will be implemented.
What should the project manager do?

During iteration planning, a project manager discusses user stories with the team. While prioritizing the user stories, some with a higher value are also identified as having greater risks.

What should the project manager do?

A project sponsor is risk-averse and is therefore concerned about negative impacts on the project. To help with this concern, the project team identifies four project risks and then evaluates the probability of occurrence, and the impact of the risk event occurs. The team uses a 1 to 5 scale (one is the lowest and five as the highest)

Based on the risk rating, what is the order to address the risks?

A marketing team is developing a new website for an existing product. The team reviews some customer comments submitted on the current website:

“too much clicking”

“more and better please”

“make it easier”

Which tool or technique should the marketing team use to identify the target audience’s style preferences?

After completing the stakeholder analysis, the project manager starts the planning phase. What should the project manager do with stakeholders who have no interest or influence in the project?

A project to build a parking garage is using a predictive development approach.

Toward the end of the project, the project manager wants to run a few iterations to test traffic flow and capacity and has asked the team to plan four time-boxed iterations based on information in the WBS.

How can the project team plan the iterations based on the existing WBS?

A complex project is in the planning phase. The sponsor assigns a newly certified project manager to the project. Upon review of the project charter, the project manager uncovers several factors that could impact the project in unpredictable ways.
What should the project manager do?

An organization has just been shortlisted to win a project to implement three magnetic resonance units in the country’s main hospital. The hospital’s CEO asked the project manager for an updated proposal that reduced the implementation time by 30%.
Who should the project manager consult with to reduce the estimates most realistically?

Although the sponsor and project team say that the new project has an adequate budget and realistic schedule, the project manager worries that unplanned events could threaten the project’s success.

What should the project manager do first?

A textile department development project needs a specialized resource to work for nine hundred hours. The company has decided to outsource these hours. Because of internal politics, all potential service providers must receive the same requirements information.

Which action should the project manager take to ensure this?

What is the project manager’s role during the procurement bid process?

A project team is working with a group of diverse stakeholders. Even though the stakeholders are very active and vocal about ideas and opinions, the team is unable to determine the specific features desired for a new customer service program.

Which tool or technique should help the team obtain the information?

During the planning phase for expanding a services company, stakeholders conducted a feasibility study to establish the type of new service the company should provide. An alternative analysis determined that a different service would be more effective. The change control board (CCB) has approved the change request for the alternative service.
What should the project manager do?